2012 CO-CHAIRS
AS OF MAY 2012
Q. What are the conference dates and location?
The conference begins Tuesday, June 19 with the Kickoff Luncheon. The Business Fair will be held Wednesday, June 20 at the Orange County Convention Center West in Hall C. The June 21 Tribute! Dinner and Performance/Keynote Address concludes the conference. Please check the Schedule at a Glance on the conference website for the full schedule and event locations.
Q. What will the weather be like in Orlando?
In June, average temperatures range from 72 - 91 degrees. June is considered the rainy month in Orlando. It will be humid too.
Q. What is the dress code for the conference?
The recommended attire for all conference activities is business casual including the evening receptions taking place on Tuesday and Wednesday. For the Thursday Awards Dinner and Performance/Keynote Speaker, the dress code is business or cocktail attire.
Q. Who may exhibit at the WBENC National Conference?
Companies may exhibit if they are a: WBENC Corporate Member, RPO Corporate Member, WBENC-Certified Women’s Business Enterprise (WBEs), WEConnect-Certified WBEs, federal, regional or local government agency or Strategic Partner Organization (nonprofit).
Q. Are WOSB certified businesses allowed to exhibit?
Yes, but in order to exhibit and receive the discounted WBE rate, you must be a WBENC/WOSB- certified WBE.
Q. Where do I learn more about the Women-Owned Small Business (WOSB) certification that the United States Small Business Administration (SBA) has approved WBENC to provide?
Click here to learn more and access the application.
Q. How does WBENC’s Roadmap to 2020 contribute to the National Conference & Business Fair?
The National Conference & Business Fair provides Corporate Members, WBENC-Certified WBEs and Regional Partner Organizations with access to invaluable contacts and opportunities that allow them to share success stories and take real action aimed at growing the economy. The Roadmap to 2020 supports these efforts by challenging policymakers, corporations, financial institutions, educators and the women's business community to improve women-owned business’ access to capital, corporate and government contracts, expansion and responsible risk. The plan will guide all activities of the two and one-half day event.
Q. Who can provide details about setting up a booth?
Please contact Hargrove, Inc. at 301 306-4627 or 888-790-9792, or send an email to customerservice@hargroveinc.com.
Q. May I serve food or beverages at my booth?
Yes, but there will be an additional charge and you must inform the building catering company of your intention to provide refreshments. See the exhibitor service manual for details.
Q. I have staff arriving on Monday, June 18 or Tuesday, June 19 to help set up my booth for the Business Fair. How can I obtain a pass for them?
These individuals will need an "exhibit only" color-coded wristband to be allowed into the Business Fair exhibit hall. They will have access to the exhibit hall floor during non-show hours only. They will not be allowed to attend any conference activities without a full badge.
Q. As an exhibitor, do I receive a reserved table at meal functions?
No. Only conference co-chairs, featured sponsors and reception/meal function sponsors have the option to reserve tables.
Q. How do I add the names of the people who will be using the full-conference admissions?
Our online pre-registration system includes a company Ready Room for sponsors and exhibitors, a feature that allows you to access the registration area where you may input the names and contact information for personnel who will attend the conference.
Q. We registered a sponsor and/or an exhibitor for a full-conference admission. Now, they are unable to attend. Are registrations transferable?
The confirmation email you received when you completed registration included a username and password. From the online registration page, please use that information to log in and make the appropriate changes for the new attendee.
Q. What does it cost to be an attendee at the National Conference?
Attendee fees are charged according to the categories shown below: |
||
| WBENC-Certified Women’s Business Enterprise* | $599 | $699 |
| Small Business Owner (not WBENC-Certified) | $699 | $799 |
Corporate/Government Individual |
$850 | $950 |
Nonprofit Organization Individual |
$725 | $825 |
Student (full-time college/university students only) |
$200 | $200 |
An asterisk (*) denotes WBENC/WOSB-certified WBEs and WBENC/WEConnect-certified WBEs are eligible for this pricing. |
||
Q. What does it cost to exhibit at the National Conference?
Your company’s WBENC category will determine the pricing of your booth. Packages are priced as follows: |
||
Gold Exhibitor Packages |
Premium Package – $6,750 |
Basic Package – $6,000 |
Silver Exhibitor Packages |
Premium Package – $5,000 | Basic Package – $4,500 |
Bronze Exhibitor Packages |
Premium Package – $3,750 | Basic Package – $3,250 |
Metal Exhibitor Packages |
Premium Package – $3,000 |
Basic Package – $2,500 |
WBE Exhibitor Package |
Premium Package (only) – $1,500 |
NA |
View BenefitsQ. Policies and General Information.
After Tuesday, June 5, 2012, all registrations and payments will be handled on site. On-site registrations must be paid by company check or credit card. All transactions are final in accordance with WBENC's no refund policy.
Q. Rules and Regulations
To download the registration process rules and regulations for attendees, exhibitors and sponsors, click here.
Q. Exhibitor Package Benefits
Gold Exhibitor Packages
Upgrade Options:
Upgrade to full-page ad – $1,000
Upgrade to 20x10 booth - Additional booth – $1,000 (limit one)
Please note that additional booths do not include additional admissions or exhibitor day passes. These must be purchased separately.
Premium Package - $6,750
Includes:
- Gold Premium Exhibitor booth location on the Business Fair floor
- 10' x 10' booth
- One six-foot draped table; two chairs; one waste basket
- Booth carpeting (10’ x 10’)
- Company identification sign printed black and white (7" x 44")
- Three full-conference admissions
- Badge admission includes: exhibitor move-in and move-out; all meal functions; receptions; general sessions; workshops; Business Fair; Thursday Tribute! Dinner and keynote speaker/performance; and “early bird” workshops on Monday, June 18.
- Program Guide listing as Gold Premium Exhibitor
- Two Exhibitor day passes for June 20 only. Additional Exhibitor day passes for June 20 are available for $250 each.
- One half-page ad in the Program Guide.
Basic Package - $6,000
Includes:
- Gold Basic Exhibitor booth location on the Business Fair floor
- 10' x 10' booth
- Company identification sign printed black and white (7" x 44")
- Two full-conference admissions
- Badge admission includes: exhibitor move-in and move-out; all meal functions; receptions; general sessions; workshops; Business Fair; Thursday Tribute! Dinner and keynote speaker/performance; and “early bird” workshops on Monday, June 18. Badge admission does not include invitation-only events.
- Program Guide listing as Gold Basic Exhibitor
- Two Exhibitor day passes for June 20 only. Additional Exhibitor day passes for June 20 are available for $250 each.
Silver Exhibitor Package
Upgrade Options:
Upgrade to full-page ad – $2,000
Upgrade to half-page ad – $1,000
Upgrade to 20x10 booth - Additional booth – $1,000 (limit 1)
Please note that additional booths do not include additional admissions or exhibitor day passes. These must be purchased separately.
Premium Package - $5,000
Includes:
- Silver Premium Exhibitor booth location on the Business Fair floor
- 10' x 10' booth
- One six-foot draped table; two chairs; one waste basket
- Booth carpeting (10’ x 10’)
- Company identification sign printed black and white (7" x 44")
- Two full-conference admissions
- Badge admission includes: exhibitor move-in and move-out; all meal functions; receptions; general sessions; workshops; Business Fair; Thursday Tribute! Dinner and keynote speaker/performance; and “early bird” workshops on Monday, June 18. Badge admission does not include invitation-only events.
- Program Guide listing as Silver Premium Exhibitor
- Two Exhibitor day passes for June 20 only. Additional Exhibitor day passes for June 20 are available for $250.
Basic Package - $4,500
Includes:
- Silver Basic Exhibitor booth location on the Business Fair floor
- 10' x 10' booth
- Company identification sign printed black and white (7" x 44")
- Two full-conference admissions
- Badge admission includes exhibitor move-in and move-out; all meal functions; receptions; general sessions; workshops; Business Fair; Thursday Tribute! Dinner and keynote speaker/performance; and “early bird” workshops on Monday, June 18. Badge admission does not include invitation-only events.
- Program Guide listing as Silver Basic Exhibitor
- Two Exhibitor day passes for June 20 only. Additional Exhibitor day passes for June 20 are available for $250.
Bronze Exhibitor Package
Upgrade Options:
Upgrade to full-page ad – $2,000
Upgrade to half-page ad – $1,000
Please note that this booth package does not include the option to upgrade booth size.
Premium Package - $3,750
Includes:
- Bronze Premium Exhibitor booth location on the Business Fair Floor
- 10' x 10' booth
- One six-foot draped table; two chairs; one waste basket
- Booth carpeting (10’ x 10’)
- Company identification sign printed black and white (7" x 44")
- Two full-conference admissions
- Badge admission includes: exhibitor move-in and move-out; all meal functions; receptions; general sessions; workshops; Business Fair; Thursday Tribute! Dinner and keynote speaker/performance; and “early bird” workshops on Monday, June 18. Badge admission does not include invitation-only events.)
- Program Guide listing as Bronze Premium Exhibitor
- Two Exhibitor day passes for June 20 only. Additional day passes for June 20 are available for $250.)
Basic Package - $3,250
Includes:
- Bronze Basic Exhibitor booth location on the Business Fair floor
- 10' x 10' booth
- Company identification sign printed black and white (7" x 44")
- One full-conference admission
- Badge admission includes: exhibitor move-in and move-out; all meal functions; receptions; general sessions; workshops; Business Fair; Thursday Tribute! Dinner and keynote speaker/performance; and “early bird” workshops on Monday, June 18. Badge admission does not include invitation-only events.
- Program Guide listing as Bronze Basic Exhibitor
- One Exhibitor day pass for June 20 only. Additional Exhibitor day passes for June 20 are available for $250.
Metal Exhibitor Package
Only available to nonprofit organizations
Upgrade Options:
Upgrade to full-page ad – $2,000
Upgrade to half-page ad – $1,000
Please note that this booth package does not include the option to upgrade booth size.
Premium Package - $3,000
Includes:
- Metal Premium Exhibitor booth location on the Business Fair Floor
- 10' x 10' booth
- One six-foot draped table; two chairs; one waste basket
- Booth carpeting ( (10’ x 10’)
- Company identification sign printed black and white (7" x 44")
- Two full-conference admissions
- Badge admission includes: exhibitor move-in and move-out; all meal functions; receptions; general sessions; workshops; Business Fair; Thursday Tribute! Dinner and keynote speaker/performance; and “early bird” workshops on Monday, June 18. Badge admission does not include invitation-only events.
- Program Guide listing as Metal Premium Exhibitor
- Two Exhibitor day passes for June 20 only. Additional Exhibitor day passes for June 20 are available for $250 each.
Basic Package - $2,500
Includes:
- Metal Basic Exhibitor booth location on Business Fair floor
- 10' x 10' booth
- Company identification sign printed black and white (7" x 44")
- One full-conference admission
- Badge admission includes: exhibitor move-in and move-out; all meal functions; receptions; general sessions; workshops; Business Fair; Thursday Tribute! Dinner and keynote speaker/performance; and “early bird” workshops on Monday, June 18. Badge admission does not include invitation-only events.
- Program Guide listing as Metal Basic Exhibitor
- One Exhibitor day pass for June 20 only. Additional Exhibitor day passes for June 20 are available for $250 each.)
WBE Exhibitor Package
This package is only available to WBENC Certified WBEs, WBENC/WOSB Certified WBEs and WEConnect Certified WBEs.
Upgrade Options:
Upgrade to full-page ad – $750
Upgrade to half-page ad – $500
Upgrade to 20x10 booth – one additional booth – $750 (limit 1)
Please note that additional booths do not include additional admissions or exhibitor day passes. These must be purchased separately.
Premium Package - $1,500
Includes:
- WBE Exhibitor booth location on the Business Fair floor
- 10' x 10' booth
- One six-foot draped table; two chairs; one waste basket
- Booth carpeting (10’ x 10’)
- Company identification sign printed black and white (7" x 44")
- Two full-conference admissions
- Badge admission includes: exhibitor move-in and move-out; all meal functions; receptions; general sessions; workshops; Business Fair; Thursday Tribute! Dinner and keynote speaker/performance; and “early bird” workshops on Monday, June 18. Badge admission does not include invitation-only events.
- Program Guide listing as WBE Exhibitor
- Two Exhibitor day passes for June 20 only. Additional Exhibitor day passes for June 20 are available for $250.
SPONSORS AND EXHIBITORS ONLY
Discounted rate for additional full-conference admission and day pass
Sponsors may purchase additional full-conference admissions for $600 and additional day passes for $250. These admissions include all activities included in the conference schedule for the specific admission category.
EXHIBITORS ONLY
Discounted rate for additional exhibitor day passes for June 20 only
Exhibitors may purchase up to three additional day passes for Wednesday, June 20 –the day of the Business Fair – at a discounted rate of $250 per pass. This includes all of the day’s activities.
*All transactions are final in accordance to WBENC�s No Refund Policy for sponsors and exhibitors.
Booth position on the exhibit floor is determined by a point system.
WBENC Point System for Sponsors and Exhibitors
To ensure that your company receives the highest value and return on investment (ROI) from your sponsorship and exhibitor dollars, WBENC has adopted a point system program for booth location. The program offers sponsors and exhibitors a hands-on role in the selection of their booth location. It also determines ad placement in the Program Guide. This system was developed to increase sponsor and exhibitor ROI through recognition of your company’s past dedication to the WBENC mission, while encouraging new exhibitors and sponsors to confirm their commitment to the WBENC National Conference & Business Fair as early as possible.
Click here to download detailed overview of point system for both sponsor and exhibitor booth placement.
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